Budget Process Timeline

      • Budget Graphic

        OCTOBER-NOVEMBER 2013 - Develop Annual Strategic Priorities


        The President works with the executive group to establish the annual strategic priorities based direction from the Capilano Board of Governors, Cap’s core themes and the Government Letter of Expectation.

        The annual strategic priorities are presented to the Board of Governors and Senate Budget Advisory Committee for their consideration and feedback.

        The strategic priorities for 2014/15 are used by deans and directors to refine their programs and services and ensure the available budget is used effectively to help advance the priorities.

        Deans and directors share the priorities with their Dean’s Advisory Committees and staff.

         

        Opportunities for Input


        Introduction to the Budget forums are hosted by a representative of the Senate Budget Advisory Committee and a member of the Finance department. These sessions address the fundamentals of Capilano University’s budget.

        Budget 100 forums have been held for the following groups:

        Finance & Administration Staff - October 10
        Open Forum (everyone welcome) - October 17
        Arts & Sciences DAC - October 21
        Fine & Applied Arts DAC - October 21
        Registrar’s Office - October 23
        Business Faculty - October 24
        Global & Community Studies DAC - October 24
        Capilano Faculty Association - October 29
        Library and Centre for International Experience, Continuing Education and Counselling - October 30
        Education, Health & Human Development - November 14
        Capilano Students' Union - November 18
        Advancement - November 26
         
        Your input is welcome through attendance at one of the information sessions or via the Senate Budget Advisory Committee Input Form.

        Feedback from all stakeholders is reviewed by the President, the executive group and the Senate Budget Advisory Committee.



        NOVEMBER-DECEMBER 2013 – Budget Forecast (Call for Budget Changes)


        The VP Finance & Administration identifies the University’s funding obligations (e.g. increases anticipated for utility costs, wages, benefits, service contracts, etc.)

        The Senate Budget Advisory Committee (SBAC) reviews budget obligations.

        The VP Finance & Administration requests deans and directors to identify areas for funding (capital requests, new courses/programs, program resources, etc.) align with strategic priorities. 

         

        Opportunities for Input


        Budget Forecast information forums are hosted by the Senate Budget Advisory Committee and the VP Finance and Administration and provide an opportunity for input and feedback. These sessions review the University’s obligations and call for budget changes in the 2014/15 budget.

        Your input is welcome through the Senate Budget Advisory Committee Input Form or attendance at one of the following information sessions (watch this site for dates and times as they become available):

        November 28, 11:30-1 p.m., Library building, room 322
        December 2, 11:30-1 p.m., Library building, room 322 - cancelled due to low turnout
        December 4, 11:30-1 p.m., Library building, room 321
        December 6, 1-2:30 p.m., Cedar building, room 225 (PADM faculty only)  

        Feedback from all stakeholders is reviewed by the President, the executive group and the Senate Budget Advisory Committee.

         

        JANUARY-MARCH 2014 – Options Review (List of Budget Changes)


        The Board of Governors and the Senate Budget Advisory Committee are provided with the proposed budget to review and provide their feedback to the President.

         The President works with the executive group to identify options that could address funding gaps and help the University achieve its strategic priorities. The Senate Budget Advisory Committee also identifies options that could address funding gaps.

        The VP Finance & Administration, working with all areas of the university, estimates the impacts of the options proposed. These options are reviewed by the President and the executive.

        The Board of Governors and the Senate Budget Advisory Committee review the options to bridge the funding gap and provide their feedback to the President.

        Deans and directors review the options to bridge the gap with their Dean’s Advisory Committees and staff departments.

        Deans and directors review the implications of funding requests and the initial budget with their Dean’s Advisory Committees and staff departments.

         

        Opportunities for Input


         Options Review presentations are hosted by a representative of the Senate Budget Advisory Committee and the VP Finance & Administration and provide an opportunity for input and feedback.
         
        Your input is welcome through attendance at one of the information sessions or via the Senate Budget Advisory Committee Input Form:

        March 13, 11:30 a.m.-1:00 p.m., Sportplex, Multipurpose room.

        Feedback from all stakeholders is reviewed by the President, the executive group and the Senate Budget Advisory Committee.

         

        MARCH-APRIL 2014 – Proposed 2014/15 Budget


        The President works with the executive group to finalize the proposed 2014/15 budget with consideration to the feedback provided by stakeholder groups.

        The President presents the proposed 2014/15 budget to the Senate Budget Advisory Committee and to the Board of Governors.

        The Senate Budget Advisory Committee considers the proposal and may ask for additional information, or make requests for adjustments.

         

        Opportunities for Input


         Proposed 2014/15 Budget presentations are hosted by a representative of the Senate Budget Advisory Committee and the VP Finance & Administration and provide an opportunity for input and feedback.
         
        Your input is welcome through attendance at one of the information sessions or via the Senate Budget Advisory Committee Input Form:

        April 7, 12-1:30 p.m., Library building, room. 322 
        April 10, 11:30 a.m.- 1 p.m., Library building, room. 322 

        Feedback from all stakeholders is reviewed by the President, the executive group and the Senate Budget Advisory Committee.



        MAY 2014 – Budget Adoption Process


        Capilano University Board of Governors is requested to adopt the 2014/15 budget.