Policies

      • Academic Policies

         
           
         Policy Name
         
        Policy Number
         Procedures
        Academic Agreements S2015-01  
        Academic Freedom S2003-01    
        Academic Honours  S1989-02 See Academic Policies and Procedures  
        Academic Standing  S2003-03  
        Access and Accommodation Policy for Students with Disabilities S1999-09   See University Policies under Current Students
        Attendance  S1990-01 See Academic Policies and Procedures  
        Cheating and Plagiarism S1999-01 See University Policies under Current Students   
        Class Size - All Campuses  E.101  
        Conflict of Interest  S2003-05    
        Course Outlines and Course Approval S2009-06  
        Credential and Course Criteria S2015-05  
        Credit Free Activities Memo 15    
        Definition of Full-Time Student  S2002-04  
        Discontinuance of Programs or Courses  B.104   B.104.1 Discontinuance of Programs or Courses Procedures
        Educational Qualifications S2006-02  
        Establishment and Discontinuance of Faculties B.105  
        Faculty Emeritus  S1999-06 Selecting Faculty Emeritus Recipients
        Final Examinations S2017-02 
        Grade Change Time Limit S1990-02  
        Grading Profile S2017-01  
        Honorary Degrees  S2010-01 Selecting Honorary Degree Recipients
        Policy Development & Management B.102 B.102.1 Policy Development & Management Procedure
        Prior Learning Assessment Policy  S2002-03  
        Posthumous Credential  S2011-02  
        Process for Exceptional Approval of Curriculum  S2009-04  
        Program Approval Process  S2009-05  
        Program Advisory Committees  B.103  
        Program and Course Review and Approval B.106 B.106.1 Program Review Procedures, B.106.2 Program Approval Procedures 
        Registration for Student Athletes *RESCINDED S1988-01  
        Repeated Courses  S2003-02 See Academic Policies & Procedures
        Research Ethics Policy Research with Human Subjects  S2002-01    
        Senate Academic Planning and Assessment Committee  S2011-01    
        Senate Budget Advisory Committee Mandate and Structure  S1995-07  
        Senate By-law, Policy and Procedure Committee Mandate and Structure S1995-07  
        Senate Curriculum Committee Mandate and Structure S1998-01  
        Senate Instructional Technologies Advisory Committee   S2013-04  
        Senate Naming Opportunities Committee Mandate and Structure  S2008-02  
        Senate Nominating Committee S2009-01  
        Senate Self-Evaluation Committee   S2013-03  
        Senate Student Appeals S2015-03  
        Senate Student Appeals Committee Mandate and Structure S2015-02 Senate Student Appeals Committee Procedure
        Senate Tributes Committee   S2009-02  
        Teaching Out Suspended or Discontinued Programs                                                                          S2013-02  
        Transfer Credit Policy  S2013-01 See Transfer Options
        Vision, Values, Mission, Goals and Strategic Directions  B.101   See Vision, Values, Mission, Goals & Strategic Directions

        Financial Policies

         
           
        Policy Name 
         
        Policy Number 
         
        Procedures 
         
        Automobile Insurance - Employees E.206    
        Bank Accounts - Financial Agreements E.204     
        Board Scholarships  B.204  
        Budget Policy  B.206    
        Capital and Operating Expenditures  E.203     
        Cheque Signing - Responsibiliites - First & Second Signatories ARM 5000    
        Cost Recovery Courses  ARM 1003  
        Educational Partnerships, Credit Activities - Contracts, Revision ARM 1054  
        Emergency Bursaries and Fee Waivers  B.203  
        Expenses - General - Report - Forms/Travel E.207   See Frontlines - Forms, Guides, Manuals - Financial Services
        Expenses - Reimbursement *RESCINDED Memo 13    
        Expenses - ReimbursementB.208 
        Financial Operations and Control/Banker and Signing Officers  Memo 7  
        Holiday Celebrations - Expense ARM 5503    
        Illness & Bereavement - Flowers & Gifts - College Employees  ARM 5502  
        Independent Contractors to Provide Instructions - Conditions & Procedures - Payment as Corporation Memo 30    
        Investment Policy  B.201  
        Liability Insurance - College Employees  E.209  
        Long Distance Calls   E.208  
        Membership Costs - Professional Associations - Professional Certification/Designation  ARM 1089    
        Petty Cash Funds  ARM 1049  
        Purchases from Employees/Contract Work with Employees  Memo 17    
        Purchasing/Procurement - Donations/Vendor Partnerships  E.205  
        Purchasing Card Policy - Charge Card ARM 1120  See Frontlines - Departments & Services - Purchasing Services
        Retirement Recognition Policy for Capilano University Employees  B.205  
        Signing Authority Policy  E.211  
        Students' Failure to Pay Fees and Charges  E.201  
        Tenders/Acceptances  Memo 9  
        Tuition Fees and Other Charges - Domestic and International  B.202     
        Video Surveillance Policy  E.210     

        General Policies

         
           
        Policy Name
         
        Policy Number 
         
        Procedures 
         
        Access to Instructional Facilities & Equipment  ARM 1064    
        Administrative Policy Management *RESCINDED ARM 1125  
        Administrator Emeritus Policy  Memo 53  
        Board By-laws  B.306    
        Board Member and Board Chair Role Descriptions  B.309  
        Board of Governors Charter B.308  
        Cap U Foundation - Gift Acceptance Policy  B.307    
        Capilano Alumni Association *RESCINDED Nov 17, 2015
        Memo 54    
        Capilano University Foundation/Charitable Donations  B.304  
        Capilano University Space Policy  E.309    
        Credit-Free Activities - Partnerships - Co-Sponsored or Sponsored  E.305  
        Development & Alumni Relations: Data Management  E.301  
        Disputes - Arbitration  Memo 21  
        Distinguished Alumni Award  Memo 48 See Alumni Association site  
        Expenses - Meetings & Hostings/Other Gatherings of Employees or Community Members B.302  
        Fair Dealing (Copyright) Policy  E.308 See Capilano Library Copyright  
        First Nations - Policy Statements  Memo 26  
        Fundraising Policy - Capilano University Foundation  E.302     
        Gifts-in-Kind Policy - Donation of Services - Capilano University Foundation  E.306  
        Media Relations Policy  E.304  
        Memberships in Association - ACCC  Memo 12  
        Naming Implementation  E.307    
        Naming of Academic Units  E.303  
        Naming of Buildings, Spaces & Programs/Guidelines for Recognition/Fundraising/Donors, Etc.  B.301  
        Protected Disclosure - Whistleblowers  B.310 B.310.1 Protected Disclosure (Whistleblower) Procedure
        Public Relations - Acting on Behalf of the University  B.303  
        Right of Access to Board - Appeals  Memo 14  
        System for Naming Buildings at Capilano University  B.305     
        The One to Watch Alumni Award  Memo 50 See Alumni Association

        Health, Safety & Environment Policies

         
           
        Policy Name
         
         Policy Number
         
         Procedures
         
        Advertising or Promotional Materials - Unsolicited Distributing or Placing ARM 1068  
        Alcohol Policy E.414 Contact  Julie Vanderyagt or Frontlines - Special Events & Ceremonies
        Art Exhibition Policy
        E.416
        Art Exhibit Procedures and Form
        Camping on the College Campus  ARM 1040  
        College Equipment - Non-College Use ARM 1062  
        College Facilities - Booking and Use of General College Rooms/Meetings  ARM 1074    
        College Facilities - Use by Non-College Groups - Use by Students Union ARM 1061  
        College Faciities and Equipment - Use by Employees Memo 11    
        College Facilities and Equipment - Use by Nonprofit Groups or Organizations Memo 10    
        College Property - Missing/Stolen Procedure - Replacement ARM 1100    
        Community Garden E.415  
        Crisis/Emergency Management E.404     
        Duplicating and Printing - Duplicating/Print Shop - Services  ARM 1080    
        Emergency University Closure Policy  E.412  
        Energy Policy  E.409  
        Equipment - University Owned - Off Campus Use - Authorization and Conditions  ARM 1050  
        Facilities Access Policy - After Hours Access: Employees  E.408     
        Facilities Access Policy - After Hours Access: Students  E.403 See After-Hours Access to Facilities by Students
        First Aid Equipment and Services - WCB Injury Reporting - Accident Investigations  ARM 1103  
        Flag Display  E.410  
        Painting of Offices  E.411  
        Parking Permits  ARM 1032  
        Publications and Publicity  ARM 1010  
        Safety Policy  E.402     
        Sale of Goods and/or Services on Capilano Property  ARM 1084    
        Space Changes  E.405    
        Statement on Acquired Immune Deficiency Syndrome (AIDS)  Memo 33    
        Support Services - CapCard Centre - Mail Services  E.406  
        Sustainability Policy  E.401  
        Temporary Rental of University Space  E.413  
        Use of College's Public Space by Student Clubs or Groups  ARM 1116  
        Violence in the Workplace - Policy, Procedures, Definition, Responsibility  E.407  
        Workplace Hazardous Materials Information Systems  ARM 1030  

        Human Resources Policies

         
           
        Policy Name 
         
        Policy Number 
         
        Procedures 
         
        Administrative Salary Scale - Administrative Job Evaluation Plan *RESCINDED Nov 17, 2015
        Memo 42  
        Administrator Compensation
        B.509 
        Administrator Vacancies - Position Review  ARM 5500  
        Administrators - Conditions of Employment  B.503     
        Appointment of Personnel  B.501    
        Citizenship of Faculty and Staff  Memo 4  
        Conferences, Conventions and Seminars - Objective  ARM 1077  
        Continuing Education Courses - Fee Waiver Process - Faculty  ARM 5504    
        Dean Search Process  E.508     
        Discrimination - Sexual Harrassment  Memo 28  
        Educational Leave - Criteria/Procedures  Memo 22    
        Electronic Device Use while Driving  E.504  
        Employee Replacement  ARM 1046  
        Employment Contracts - Vice Presidents  B.510  
        Employment Equity  Memo 36  
        Employment Outside Capilano College  Memo 16  
        Employment References  ARM 1044  
        Exceptional Time Reporting - Employee  ARM 5001  
        Exempt Employees - Conditions of Employment  B.504     
        Faculty - Sick Leave/Pay Deductions *RESCINDED May 27, 2015  ARM 1102    
        Faculty and Administrator Exchange  Memo 5  
        Faculty Evaluation Files - Storage Schedules  E.502  
        Faculty Overload - Policies - Procedures  ARM 5508  
        Faculty Pay - Hourly Rates *RESCINDED May 27, 2015 ARM 1105  
        General Advertising - Faculty and Non-Faculty Appointments  ARM 1009    
        Harrassment Policy  E.501  
        Joint Appointments - Evaluation Process - Faculty  ARM 5501    
        Overtime - Replacement Staff  ARM 5506    
        Personnel Files - Employee/Location  ARM 1020    
        President - Responsibilities  B.502  
        Retirement and Re-Hiring - Faculty  ARM 5510    
        Return from Long-Term Disability  ARM 1042  
        Salary Advances - Requests  E.503  
        Standards of Conduct B.506  
        Term-Defined Administrator Policy B.507  
        Term-Defined Exempt Employee Policy B.508  
        University Contributions to Employee's RRSP B.505     
        Weapons Policy  E.505  

        Information Technology Policies

         
           
        Policy Name 
         
        Policy Number 
         
        Procedures 
         
        Employee Email Policy E.603     
        Information Systems Development & Acquisition  ARM 1124  
        Information Technology Equipemnt Management   ARM 1123     
        Information Technology Security  ARM 1118    
        Responsible Use of Information Technology ARM 1122  
        Student Email Policy E.602    
        Website Policy  E.601  

        Student Services Policies​

         
           
        Policy Name 
         
        Policy Number 
         
        Procedures 
         
        Athletic Awards E.707    
        Capilano Achievement Scholarships (CAPA)  E.709  
        Capilano Excellence Scholarships (CAPX)  E.708  
        Capilano Program Awards (CAPP)  E.706  
        Conduct - Improper Behaviour  E.703  
        Scholarships, Bursaries, and  Awards Committee  ARM 1076  
        Student Fundraising  E.705  
        Student Records Management - Student Records Access  ARM 1092  
        Student Use of Information Technology Facilities and Services - Statement of Appropriate Use E.704  
        Students - Statement of Rights and Responsibility  E.702  
        Students' Religious Observances  ARM 1072