Policies - Capilano University

In case of any discrepancy between versions of any policies, the policy found on this page shall be considered the official version.

All policies are categorized under the nine subject headings listed below. Clicking on the policy number or procedure will open up a PDF document. To search for a policy on this page, use Ctrl+F.

Governance

Policy	Number	Procedures
Policy Development and Management	B.102
Risk Management	B.312
Senate Academic Planning and Program Review Committee Mandate and Structure	S2011-01
Senate Budget Advisory Committee Mandate and Structure	S1995-07
Senate By-law, Policy and Procedure Committee Mandate and Structure	S2004-04
Senate Curriculum Committee Mandate and Structure	S1998-01
Senate Teaching and Learning Committee Mandate and Structure	S2020-03
Senate Naming Opportunities Committee Mandate and Structure	S2008-02
Senate Nominating Committee Mandate and Structure	S2009-01
Senate Self-Evaluation Committee	S2013-03
Strategy Development and Review	B.111

Academic and Students

Policy	Number	Procedure
Academic Credentials - See Programs of Study Outcomes
Academic Affiliations Policy	B.110
S2003-01 Academic Freedom	S2003-01
Academic Honours	S1989-02	See Academic Policies and Procedures
Academic Integrity Effective Sept. 1, 2024	S2017-05	Academic Integrity Procedure Effective Sept. 1, 2024
Academic Schedule Policy	B.107
Academic Standing Policy	S2003-03	See Academic Policies and Procedures
Academic Accommodation for Students with Disabilities	S1999-09	See Academic Accommodations for Students with Disabilities
Admission Policy	S2019-01	See Admission Procedure
Attendance	S1990-01	See Academic Policies and Procedures
Class Size	OP.101
Copyright Policy	B.601
Course Numbering and Credit Level Policy	S2020-02
Course Outlines of Record and Course Syllabi	S2009-06
Credit and Non-Credit Courses	B.108
Credential Names and Parchment Policy	S2021-01
Definition of Full-Time Student	S2002-04
Discontinuance of Programs or Courses	B.104	Discontinuance of Programs or Courses - Procedures
Establishment and Discontinuance of Faculties	B.105
External Advisory Committee	S2023-01	External Advisory Committee Procedure
Final Examinations	S2017-02
Final Grade Appeals Policy	S2018-01	Final Grade Appeal Procedure
Grade Assignment During an Academic Disruption	S2016-01	Grade Assignment During an Academic Disruption - Procedure
Grade Change Time Limit	S1990-02
Grading Profile	S2017-01
Graduate Studies Final Project/Capstone/Thesis	S2024-02
Graduate Supervision	S2024-03
Graduation Policy	S2017-04
Naming of Academic Units	OP.303
Posthumous Credential	S2011-02
Prior Learning Assessment	S2002-03
Program and Course Review and Approval	B.106	Program Review Procedure Program Approval Procedure
Programs of Study Outcomes	S2024-01	Programs of Study Outcomes Procedure
Repeated Courses	S2003-02
Students’ Academic Regalia	OP.307
Student Appeals Policy	B.109	Student Appeals Procedure
Student Awards	S2018-02
Student Code of Conduct Policy	B.701	Student Code of Conduct Procedures
Student Fundraising	E.705
Students Religious Observances	ARM1072
Students - Statement of Rights and Responsibility	E.702
Teaching Out of Discontinued Programs	S2013-02
Transfer Credit Policy	S2013-01	See Transfer Credit
Tuition and Other Fees Policy	B.202	Tuition and Other Fees Procedures

Financial Management

Policy	Number	Procedure
Banking and Borrowing Policy	B.209
Cash Policy	B.210
Credit and Debit Card Policy	B.211	Credit and Debit Card Procedures
External and Internal Audit Policy	B.214
Fraud Prevention and Investigation Policy	B.217	Fraud Reporting and Investigation Procedure
Honoraria and Gifts Policy	B.212	Honoraria and Gifts Procedures
Investment Policy	B.201
Petty Cash Funds	ARM1049
Procurement Policy	B.313	Procurement Procedures
Retirement Recognition of Capilano University Employees Policy	B.205
Spending and Signing Authority Policy	B.215	Spending and Signing Authority Procedure
Travel, Business and Hospitality Expenses Policy	B.213	Travel, Hospitality and Business Expense Procedure
Capital Assets	B.218

Human Resources

Policy	Number	Procedure
Acting President Policy	B.514
Appointments of Personnel	B.501
Deans Search Process	E.508
Death of a Student or Employee Policy	OP.501	Death of an Employee Procedure Death of a Student Procedure
Discrimination, Bullying and Harassment Policy	B.511	Discrimination, Bullying and Harassment
Educational Qualifications for Instructors	S2006-02
Excluded Employee Compensation Policy	B.516
Excluded Employee Leaves Policy	B.515
Faculty Emeritus	S1999-06	Selecting Faculty Emeritus Recipients
Human Rights, Diversity, Inclusion and Equity Policy	B.512
Protected Disclosure (Whistleblower) Policy	B.310	Protected Disclosure (Whistleblower) Procedure
Standard of Conduct Policy	B.506
Conflict of Interest Policy	B.517	Employee-Student Relationships Procedure

Safety and Emergency Services

Policy	Number	Procedure
At Risk Behaviour and Violence Response and Prevention Policy	OP.418	At Risk Behaviour and Violence Prevention Procedures
Crisis and Emergency Management	E.404
Emergency University Closure	E.412
First Aid Equipment and Services	ARM1103
Safety and Emergency Services Policy	OP.420
Security Technology - Surveillance Systems Policy	OP.421
Sexual Violence Policy	B.401	Sexual Violence Procedures
Smoking and Vaping	OP.415
Weapons on Campus Policy	OP.419
Workplace Hazardous Materials Information System	ARM1030

Research

Policy	Number	Procedure
Research Ethics Policy: Research with Human Participants	S2021-02	Research Ethics Procedure: Research with Human Participants

Information Management and Digital Technology

Policy	Number	Procedure
Acceptable Use and Security of Digital Technology Policy	OP.604
Employee Email	E.603
Mobile Devices Policy	OP.607	Employee Owned Smartphone Agreement
Password Policy	OP.608
Privacy and Access to Information Policy	B.700	Personal Information Incident Management Procedure
		Right to Request Correction Procedure
Student Email	E.602
Student Records Management and Access	OP.606
Website and Digital Channels Policy	OP.609	Website and Digital Channels Procedure
Records Management Policy	B.605
Filming and Photography Policy	OP.611	Filming and Photography Procedure

Buildings and Property

Policy	Number	Procedure
Advertising or Promotional Materials - Unsolicited	ARM1068
After Hours Facilities Access - Students	E.403
Art Exhibition Policy	E.416	Art Exhibition Procedure
Community Garden	E.415
Energy Policy	E.409
Facilities Access - After Hours Access - Employees	E.408
Flag Display Policy	OP.410
Lost, Destroyed, Damaged, Stolen or Missing Property	ARM1100
Naming of Buildings, Spaces and Programs Policy	B.301	Naming of Buildings, Spaces and Programs Procedure
Painting of Offices and Walls	E.411
Parking and Special Permits	ARM1032
Sale of Goods and Services on Capilano Property	ARM1084
Space Changes	E.405
Space Policy	E.309
Sustainability Policy	E.401
Space Rental	E.413
Use of College Public Space by Student Clubs or Groups	ARM1116

University Relations

Policy	Number	Procedure
Brand Identity and Promotions Policy	OP.417
Credit-Free Activities - Co-Sponsored or Sponsored	E.305
Cap U Foundation - Gift Acceptance Policy	B.307
Capilano University Foundation - Charitable Donations	B.304
Development and Alumni Relations - Data Management	E.301
Fundraising Policy - Capilano University Foundation	E.302
Gifts in Kind	E.306
Honorary Degrees Policy	S2010-01	Honorary Degree Recipients
Liquor Service and Consumption at University Events Policy	OP.414	Liquor Service and Consumption at University Events Procedure
Public and Media Relations Policy	OP.304	Public and Media Relations Procedure
Senate Tributes Committee	S2009-02