Registration

Right to Register

A current Capilano University student who has not maintained satisfactory standing in a program in any term may be denied permission to enrol in that program in a subsequent term. Individual programs may require a GPA higher than that stated in the Academic Standing Policy to continue enrolment.

Students are required to apply for readmission if they miss one major term in a cohort program or after missing three consecutive major terms in a non-cohort program. Students who are required to withdraw will also be required to apply for readmission. The application for readmission fee will apply. Applicants in this category must meet all University and program admission requirements. Students who wish to change programs must also apply for readmission. Visit the Capilano University Apply page for information.

Failure to Pay Fees and Charges.  Students who fail to pay fees by the established deadlines, have library book replacement fees or other university charges, have not repaid emergency loans, or in any other manner have not discharged all financial obligations to the University, will not be issued transcripts or permitted to enrol, re-enrol, drop or withdraw from courses. They will also not be able to take advantage of some university services.

Instructional Year

The instructional year is comprised of three terms:

Fall: September through December

Spring: January through April

Summer:

• Session I: May through June
• Session II: July through August
• Full Term: May through August

Note:  A limited number of courses are offered during the Summer term. 

Math Placement Test (MPT)

The Mathematics and Statistics Department offers placement tests (MPT) for admission into the entry-level courses listed in the table below. The MPT is intended for students who believe they have the prerequisite knowledge and skills required for a course, but have not taken one of the prerequisite courses listed. Students with prerequisites that are more than twelve months old are strongly advised to write the MPT and to follow its placement recommendation. With the exception of the placement test for admission into MATH 097, students are not allowed to rewrite the same level of placement test within a twelve-month period. The waiting period to rewrite the placement test for entry into MATH 097 is one month or longer. MPT results are valid for a one-year period. 

For more information, including scheduled test dates and suggested review material, please visit the Math Placement Test website.

Note: The cost to write a Math Placement Test is $25. 

Prerequisite Table for Entry-Level Courses - Mathematics and Statistics 

*or a minimum grade of B in both Pre-calculus 12 and Calculus 12

English Diagnostic Test (EDT)

Students planning to enrol in a 100-level English course (except ENGL 112) at Capilano University must meet the course prerequisites (see below). If you do not meet one of the prerequisites, you must take the EDT to qualify to register. Please visit the English Diagnostic Test webpage for more information. 

Students with any one of the following are exempt from this requirement:

1. a final grade of 67% or higher in English Studies 12, English 12, English First Peoples 12 or Literary Studies 12;
2. successful completion of ENGL 112, or equivalent transfer credit;
3. an LPI score of 24 or higher;
4. a CAEL score of 70 overall, with no sub-score below 60;
5. a final grade of 4 or higher in an Advanced Placement course in English Language & Composition or English Literature & Composition;
6. a final grade of 4 or higher in the International Baccalaureate English A: Literature, English A: Language & Literature, or English: Literature and Performance - Higher Level and Standard Level;
7. a final grade C+ or higher in BENG 052; or a final grade of C+ or higher in both BENG 053 and BENG 054;
8. a final grade of B+ or higher in both EAP 100 and EAP 101;
9. a final grade of C- or higher in an English transfer course from another university or college;
10. a degree from an English-speaking university;
11. a grade of C or higher in FAL X99 from Simon Fraser University;
12. IELTS (academic): score of 6.5 or higher with a minimum band level of 6.0; or
13. TOEFL (IBT): score of 88 or higher with no section below 20

Based on the EDT, students are placed in EAP (English for Academic Purposes), ABE (Adult Basic Education), English 112, or an ENGL 100-level course.

Note: A fee of $50 is charged for this exam.

Add, Drop, Withdrawal Procedures

Add, Drop/Withdrawal Procedures - Full Term Courses Only

Procedure for Condensed Courses/Terms

The deadlines will be prorated to the duration of the intensive courses. Please visit the Registration Dates page for a listing of Non-Standard Add, Drop, and Withdrawal Dates.

Adding, Dropping or Changing Courses Before Classes Commence

Students with an online registration time ticket (days/times to register) should continue to use the online registration system to add, drop, or change sections for courses that are available for web registration. 

Students without an online registration time ticket will need to submit a registration form in order to add, drop, or change sections of a course. Signed approval is required by the instructor for adding or changing sections.

Course drops will not be printed on the Official Transcript of Academic Record but will be maintained in the permanent student record for accounting and statistical purposes.

The Add/Drop Period

Full-Term Courses

Fall Term:

• for regular, full-term courses: the second Monday of the term

Spring Term:

• for regular, full-term courses: the second Friday of the term (when the term begins on a Monday) or the second Tuesday of the term (when the term begins on a Wednesday)

Summer Term:

• for regular, full-term courses: the second Friday of the term
• for Session I courses: the first Friday of the term
• for Session II courses: the Friday of the first week of instruction for Session II unless the session begins on a Tuesday, then it is on the first Monday

All Other Courses

Please refer to the Capilano University website Registration Dates for add and drop dates for courses with start and end dates that differ from the full-term start and end dates (Non-Standard Add, Drop and Withdrawal Dates).

Add/Change Sections 

Students will be able to add courses or change sections online until the end of the add/drop period provided they have a valid Registration time ticket and the courses are available for web registration. All other course adds or section changes will require submission of a signed Registration form to the Registrar's Office with the instructor's signature.

Drop Sections

Students will be able to drop courses online until the end of the add/drop period provided they have a valid Registration time ticket and the courses are available for web registration. All other drops will require submission of a signed Registration form to the Registrar's Office.

Course drops will not be printed on the Official Transcript of Academic Record during this period; however, a record for drops will be maintained on the permanent student record for accounting and statistical purposes.

Note:  Failure to attend classes does not constitute a course drop. Students who do not formally drop a course(s) will be assessed tuition fees, refunds will not be made, and a grade of Fail (F)/No Credit (NC) will be noted on the Official Transcript of Academic Record. Requests for late adds or late drops will not be granted simply because the student was unaware of, or neglected to comply with, the University policies and procedures.

Audit Status 

Audit registrations will only be permitted during the add/drop period and are dependent on available space and instructor's approval. In order to change from credit to audit or audit to credit during the add/drop period you must submit a Registration form to the Registrar's Office with the instructor's signature. Audit changes are not available online via the registration system. Regular tuition and all other student fees are assessed for audit registrants.

Audit students do not sit examinations, submit work, papers, lab reports, etc.; however, attendance at lectures, labs and seminars is required. For those students who do not meet the attendance requirement, their permanent student record and transcript will be annotated with the comment 'Audit Denied'. Audit status is not calculated in GPA, does not have credit and cannot be used toward the completion of a credential. For more information on Audit enrolment please see the Enrolment Status section on the Academic Policies and Procedures page of the Calendar.

Questions related to the Add/Drop Period should be directed to registration@capilanou.ca.

Withdrawal Period

Full-Term Courses

Fall Term:

• for regular, full-term courses: the tenth Friday of the term

Spring Term:

• for regular, full-term courses: the tenth Friday of the term (when the term begins on a Monday) or the tenth Tuesday of the term, not including Reading Break (when the term begins on a Wednesday)

Summer Term:

• for regular, full-term courses: the tenth Friday of the term
• for Session I courses: the Friday of the fourth week of instruction
• for Session II courses: the Friday of the fourth week of instruction

All Other Courses

Please refer to the Capilano University website Registration Dates for add and drop dates for courses with start and end dates that differ from the full-term start and end dates (Non-Standard Add, Drop and Withdrawal Dates).

Withdrawal Procedure

You may withdraw from courses during the withdrawal period. If you wish to withdraw from all courses in which you are enrolled, you are strongly encouraged to contact a Counsellor or Academic Advisor before withdrawing.

Students will be able to withdraw from courses online until the end of the withdrawal period provided they have a valid Registration time ticket and the courses are available for web registration. All other withdrawals will require submission of a signed Registration form to the Registrar's Office.

A withdrawal ("W") will be noted on the Official Transcript of Academic Record.

Post Withdrawal Period

Request for an Extenuating Withdrawal 

Students who have medical or compassionate circumstances may apply for consideration of an extenuating withdrawal. Extenuating withdrawal requests will only be reviewed within one year of the course.

The submission of a request does not guarantee that an extenuating withdrawal will be granted. If, in the opinion of the Registrar, the request does not fall under medical or compassionate reasons, or the documentation is insufficient to support the request, the request will be denied. Withdrawal for medical or compassionate reasons will not be granted for lack of academic performance on the part of the student. If a request is granted, the permanent student record will be annotated as Withdrawal for Extenuating Circumstances (WE).

To Submit a Request:

1. Print and complete the Extenuating Withdrawal Application
2. Attach a letter explaining the reason for your request along with any supporting documentation (e.g. a letter from a physician, an official copy of an accident report, or official documentation of a family emergency, death certificate, and so forth).
3. Submit the application and all documentation to extenuatingwithdrawal@capilanou.ca.

Incomplete Grade "I"

1. If the student believes an exceptional circumstance exists which prevents him/her from completing the course during the regular time frame, the student may petition the course instructor for an incomplete ("I") grade.
2. An incomplete ("I") grade may be given where, in the judgment of the instructor, the student should have reasonable expectation of passing the course, but has not completed the required work.
3. An incomplete is assigned only when the instructor and student have arranged for the work to be completed by a specified date within four months of the end of term. If the student does not complete the work by the specified date, the Registrar will automatically assign a predetermined grade reflecting the work not completed.
4. If the student completes the work by the specified time, the instructor will assign the final grade.
5. If this incomplete procedure cannot be applied in the opinion of the instructor, the instructor is directed to contact the Registrar directly for resolution of the issue.

Course Overload

The majority of programs have a limit of 19 credits per term. Students wishing to register in a course overload must meet with an Academic Advisor.

Course Challenge

Admitted students may request a course challenge whereby an examination for achievement may be awarded for a limited selection of courses at the institution. Certain courses may not be challenged.

Students interested in this procedure should contact the academic department responsible for the course.

Information about the fees charged for a challenged course can be found at Incidental Fees. A course challenged successfully will be recorded on the permanent student record.

Note:  Credit for courses challenged successfully will apply to credentials earned at Capilano University. Students should be aware that other universities and colleges may not grant credit or transfer credit for credit received by course challenge.