Policies - Capilano University

In case of any discrepancy between versions of any policies, the policy found on this page shall be considered the official version.

All policies are categorized under the nine subject headings listed below. Clicking on the policy number or procedure will open up a PDF document. To search for a policy on this page, use Ctrl+F.

Governance

Policy	Number	Procedures
B.102 Policy Development and Management	B.102
B.312 Risk Management	B.312
S2011-01 Senate Academic Planning and Program Review Committee	S2011-01
S1995-07 Senate Budget Advisory Committee Mandate and Structure	S1995-07
S2004-04 Senate By-law, Policy and Procedure Committee Mandate and Structure	S2004-04
S1998-01 Senate Curriculum Committee Mandate and Structure	S1998-01
S2020-03 Senate Teaching and Learning Committee Mandate and Structure	S2020-03
S2008-02 Senate Naming Opportunities Committee Mandate and Structure	S2008-02
S2009-01 Senate Nominating Committee Mandate and Structure	S2009-01
S2013-03 Senate Self-Evaluation Committee Mandate and Structure	S2013-03
B.111 Strategy Development and Review	B.111

Academic and Students

Policy	Number	Procedure
Academic Credentials - See Programs of Study Outcomes
B.110 Academic Affiliation Agreements	B.110
S2003-01 Academic Freedom	S2003-01
S1989-02 Academic Honours	S1989-02	See Academic Policies and Procedures
Academic Integrity Effective Sept. 1, 2024	S2017-05	Academic Integrity Procedure Effective Sept. 1, 2024
B.107 Academic Schedule Policy	B.107
S2003-03 Academic Standing	S2003-03	See Academic Policies and Procedures
S1999-09 Academic Accommodation for Students with Disabilities	S1999-09	See S1999-09.1 Academic Accommodation for Students with Disabilities Procedure
S2019-01 Admissions	S2019-01	See S2019-01-01 Admissions Procedures
S1990-01 Attendance	S1990-01	See Academic Policies and Procedures
OP.101 Class Size	OP.101
B.601 Copyright	B.601
S2020-02 Course Numbering and Credit Level	S2020-02
S2009-06 Course Outlines of Record and Course Syllabi for Credit Courses	S2009-06
B.108 Credit and Non-Credit Courses	B.108
S2021-01 Credential Names and Parchment	S2021-01
S2002-04 Definition of Full-Time Student	S2002-04
B.104 Discontinuance of Programs or Courses	B.104	B.104.1 Discontinuance of Programs or Courses Procedure
B.105 Establishment and Discontinuance of Faculties	B.105
External Advisory Committee	S2023-01	External Advisory Committee Procedure
S2017-02 Final Examinations	S2017-02
S2018-01 Final Grade Appeal	S2018-01	S2018-01-01 Final Grade Appeal Procedure
S.2016-01 Grade Assignment During an Academic Disruption	S2016-01	S.2016-01-01 Grade Assignment During an Academic Disruption Procedure
S1990-02 Grade Change Time Limit	S1990-02
S2017-01 Grading Profile	S2017-01
S2024-02 Graduate Studies, Final Project/Capstone/Thesis	S2024-02
S2024-03 Graduate Supervision	S2024-03
S2017-04 Graduation	S2017-04
OP.303 Naming of Academic Units	OP.303
S2011-02 Posthumous Credential	S2011-02
S2002-03 Prior Learning Assessment	S2002-03
B.106 Program and Course Review and Approval	B.106	Program Review Procedure B.106.02 Program Approval Procedure
S2024-01 Programs of Study Outcomes	S2024-01	S2024-01-01 Programs of Study Outcomes Procedure
S2003-02 Repeated Courses	S2003-02
OP.307 Students' Academic Regalia	OP.307
Student Appeals Policy	B.109	Student Appeals Procedure
S2018-02 Student Awards	S2018-02
B.701 Student Code of Conduct	B.701	B.701.3 Student Code of Conduct Procedure
E.705 Student Fundraising	E.705
ARM1072 Students' Religious Observances	ARM1072
E.702 Students - Statement of Rights and Responsibility	E.702
S2013-2 Teaching Out of Discontinued Programs	S2013-02
S2013-01 Transfer Credit	S2013-01	See Transfer Credit
Tuition and Other Fees Policy	B.202	B.202.1 Tuition and Other Fees Procedure

Financial Management

Policy	Number	Procedure
B.209 Banking and Borrowing	B.209
B.210 Cash Policy	B.210
B.211 Credit and Debit Card Policy	B.211	B.211.1 Credit and Debit Card Procedures
B.214 External and Internal Audit Policy	B.214
B.217 Fraud Prevention and Investigation	B.217	B.217.1 Fraud Reporting and Investigation Procedure
Honoraria and Gifts Policy	B.212	B.212.1 Honoraria and Gifts Procedures
B.201 Investment Policy	B.201
ARM1049 Petty Cash Funds	ARM1049
B.313 Procurement	B.313	Procurement Procedures
B.205 Retirement Recognition of Capilano University Employees	B.205
B.215 Spending and Signing Authority Policy	B.215	B.215.1 Spending and Signing Authority Procedures
B.213 Travel, Business, and Hospitality Expense Policy	B.213	B.213.1 Travel, Business, and Hospitality Expenses Procedures
B.218 Capital Assets	B.218

Human Resources

Policy	Number	Procedure
B.514 Acting President Policy	B.514
B.501 Appointment of Personnel	B.501
E.508 Deans Search Process	E.508
OP.501 Death of a University Student or Employee	OP.501	OP.501.2 Responding to the Death of an Employee Procedure Death of a Student Procedure
B.511 Discrimination, Bullying and Harassment Policy	B.511	B.511.1 Discrimination, Bullying and Harassment Procedure
S2006-02 Educational Qualifications for Instructors	S2006-02
B.516 Excluded Employee Compensation	B.516
B.515 Excluded Employee Leaves	B.515
S1999-06 Faculty Emeritus	S1999-06	S1999-06-1 Procedure for Selecting Faculty Emeritus Recipients
B.512 Human Rights, Diversity, Inclusion and Equity	B.512
B.310 Protected Disclosure (Whistleblower) Policy	B.310	Protected Disclosure (Whistleblower) Procedure
B.506 Standard of Conduct Policy	B.506
B.517 Conflict of Interest Policy	B.517	B.517.1 Employee-Student Relationships Procedure

Safety and Emergency Services

Policy	Number	Procedure
OP.418 At-Risk Behaviour and Violence Response and Prevention	OP.418	At Risk Behaviour and Violence Prevention Procedures
E.404 Crisis/Emergency Management	E.404
E.412 Emergency University Closure Policy	E.412
ARM1103 First Aid Equipment and Services	ARM1103
OP.420 Safety and Emergency Services	OP.420
OP.421 Security Technology - Surveillance Systems	OP.421
B.401 Sexual Violence Policy	B.401	B.401.1 Sexual Violence Procedure
OP.415 Smoking and Vaping	OP.415
OP.419 Weapons on Campus Policy	OP.419
ARM1030 Workplace Hazardous Materials Information System	ARM1030

Research

Policy	Number	Procedure
S2021-02 Research Ethics Policy: Research with Human Participants	S2021-02	S2021-02-01 Research Ethics Procedure: Research with Human Participants

Information Management and Digital Technology

Policy	Number	Procedure
B.604 Acceptable Use and Security of Digital Technology	OP.604
E.603 Employee Email Policy	E.603
Mobile Devices Policy	OP.607	Employee Owned Smartphone Agreement
OP.608 Password Policy	OP.608
B.700 Privacy and Access to Information	B.700	B.700.1 Personal Information Incident Management Procedure
		B.700.2 Right to Request Correction Procedure
E.602 Student Email Policy	E.602
Student Records Management and Access	OP.606
Website and Digital Channels Policy	OP.609	Website and Digital Channels Procedure
B.605 Records Management	B.605
Filming and Photography Policy	OP.611	Filming and Photography Procedure

Buildings and Property

Policy	Number	Procedure
ARM1068 Unsolicitated Advertising or Promotional Materials	ARM1068
E.403 Facilities Access Policy, After Hours Access: Students	E.403
E.416 Art Exhibition Policy	E.416	Art Exhibit Procedures
E.415 Community Garden Policy	E.415
E.409 Energy Policy	E.409
E.408 Facilities Access Policy - After Hours Access: Employees	E.408
OP.410 Flag Display	OP.410
ARM1100 Lost, Destroyed, Damaged, Stolen or Missing Property	ARM1100
B.301 Naming of Buildings, Spaces and Programs	B.301	Naming of Buildings, Spaces and Programs Procedure
Painting of Offices and Walls	E.411
Parking and Special Permits	ARM1032
Sale of Goods and Services on Capilano Property	ARM1084
Space Changes	E.405
Space Policy	E.309
Sustainability Policy	E.401
Space Rental	E.413
Use of College Public Space by Student Clubs or Groups	ARM1116

University Relations

Policy	Number	Procedure
OP.417 Brand Identity and Promotions	OP.417
E.305 Credit-Free Activities - Partnerships, Co-Sponsored or Sponsored	E.305
B.307 Gift Acceptance Policy	B.307
B.304 Charitable Donations	B.304
E.301 Data Management	E.301
E.302 Fundraising Policy	E.302
E.306 Gifts-In-Kind Policy	E.306
Honorary Degrees Policy	S2010-01	S2010-01-1 Procedure for Selecting Honorary Degree Recipients
OP.414 Liquor Service and Consumption at University Events	OP.414	OP414.1 Liquor Service and Consumption at University Events Procedure
OP.304 Public and Media Relations	OP.304	OP.304.1 Public and Media Relations Procedure
S2009-02 Senate Tributes Committee Mandate and Structure	S2009-02